Winter 2024 Single On-campus Housing Process
There will be very limited on-campus housing options for the 2023-24 academic year. It is important for students to be informed of the proper process they should engage in to secure on-campus housing and the appropriate deadlines. Students that do not engage in the correct process by the appropriate deadlines will have a lower likelihood of being able to secure on-campus housing.
Housing availability and processes will be determined by your admission and student type. Select your student type on the tabs above to determine your specific process. We understand that this process is complex. If you need any help determining which process you should engage in, please contact the Residential Life office through email, housing@byuh.edu, or by phone at (808) 675-3534.
Information for all Students seeking Single On-campus Housing
Room-type Eligibility
If you are offered a spot in on-campus housing, your offered room type will be first based on your eligibility, then on availability. Because housing is so limited, your ideal room and room type may not be available.
- Apartment-style: upperclassmen
- Dorm-style: first-year students (See Policy)
Check-in Week
Students with a contract may check in any day during the check-in period (see below). Students will not be permitted to check in earlier or later than the check-in period. Students may make travel arrangements to arrive during the check-in period as soon as they sign a contract.
Work Study (iWork, PAS, Hukilau, Robert Gay) Check-In Period: December 17, 2023 - January 9, 2024
A nightly rate will be charged to a student's account if they check in before the contract start date: January 3, 2024.
New Resident Check-In Week: January 3-9, 2024
Reserving a Check-in Appointment
All students must check in during Hale office hours: Monday-Friday, 10 am-6 pm. After being assigned a room, students must book a check-in appointment. The number of check-ins allowed per hour will be limited. If your desired check-in time is booked, please select the next available time slot.
Limited 'after-hours' check-ins may be available for international students with limited flight availability.
What if my family will be dropping me off?
Families and friends traveling with their students are permitted to help their students check in. If you will have help at check-in, please make sure to indicate how many will be arriving when booking your check-in appointment.
Housing availability and the processes will be determined by student type. Return to the tabs at the top of the page to determine what process you should follow.
Students living in the hales for the Fall 2023 Semester will have the opportunity to renew their contract in the month of January if they need to live in the hales for the Winter 2024 Semester.
If residents miss the 'renew contract' deadline and are still interested in living in the hales for the Winter 2024 Semester, they must apply to the Winter 2024 Single On-campus Housing Waitlist.
Residents leaving for an internship or getting married who need housing for part of winter break may submit an appeal on the Housing Portal. These students should not renew, as they will be held to the contract termination terms and may incur fines.
Newly admitted students admitted for the Winter 2024 Semester interested in living in a hale for the Winter 2024 Semester will need to follow a booking process based on their admittance.
The information below is for non-work study students only, referred to as self-funded students. Work Study students (iWork, PAS, Hukilau, Robert Gay) should refer to the Work Study tab above.
New Freshman or First-Year Students
Single students who are admitted as new freshman or first-year students for the Winter 2024 Semester may complete a housing application with the Reserve a Room process to secure housing. The process will open on September 1, 2023, and close on November 1, 2023.
Housing availability is limited. Once freshmen and first-year student housing has been filled or the process is closed, students may apply to the Winter 2024 Single On-campus Housing Waitlist.
Single students who are admitted as new freshman or first-year students for the Winter 2024 Semester are required to live on-campus and should make every effort to secure housing on-campus by applying to reserve a room as soon as possible and check their BYUH email regularly.
Housing freshmen or first year status is determined by the Single Student Freshman and Transfer Housing Policy.
How do I know if I am a new freshman?
New freshmen students are students that have recently graduated from high school (or the equivalent) and have not attended university or college before.
How do I know if I am a first-year student?
Newly admitted students that have completed credits before graduating from high school (or the equivalent) are considered first-year students.
Transfer, Returning, or Previously Admitted Students
Transfer or returning students admitted are not required to live on-campus but may apply to the Winter 2024 Single On-campus Housing Waitlist. Students that have completed credits before graduating from high school (or the equivalent) are considered first-year students, not transfer students.
Work Study students, formerly known as Sponsored Students, are students who are a part of the IWORK program, Hukilau Scholarship, Pacific Area Scholar and any other University-sponsored financial aid program.
Current Residents
If you currently live in a hale, please refer to the Current Hale Resident tab.
Newly Admitted
Newly admitted single work-study students will receive an email to secure housing once they have access to Reserve a Room. Those that receive an email must complete the Reserve a Room process before November 1, 2023.
Single students who are admitted as work-study students are required to live on-campus and should make every effort to secure housing on-campus, by checking their email regularly and reserving a room as soon as possible.
If you have not received an email, please apply to the Winter 2024 Single On-campus Housing Waitlist as soon as possible.
Returning From LOA, Internship, or Break
Returning Work Study students who are single must apply to the Winter 2024 Single On-campus Housing Waitlist.
Students interested in living in a hale for the Winter 2024 Semester must apply to the Winter 2024 Single On-campus Housing Waitlist.
Work Study Students
Work study students, formerly known as sponsored students, are students who are a part of the IWORK program, Hukilau Scholarship, Pacific Area Scholar, and any other university-sponsored financial aid program. If you are a work study student (iWork, PAS, Hukilau, Robert Gay, AEMP), please refer to the work study students tab.
Winter 2024 Single On-campus Housing Waitlist
Single student housing options are limited. Students wanting to secure on-campus housing for the Winter 2024 Semester can apply for the Winter 2024 Single On-campus Housing Waitlist on the Housing Portal. The waitlist will open on September 1, 2023.
How to Apply to Waitlist
- Sign on to the Housing Portal.
- Go to "Secure Housing."
- Select "Hales."
- Click "Apply to Waitlist."
- Complete the application. Do not forget to click finish!
If you have completed it correctly, you will receive a confirmation email.
Application Fee
All interested students must pay a non-refundable $50 hale application fee to apply for single-student on-campus housing.
The application fee is not due at the time of application to the waitlist. The fee will be charged to your student account after you have signed a contract, within seven business days. Once posted to your student account, you may make a payment online.
To make a payment, please follow the instructions on the BYUH Financial Services How to Make a Payment Online page. Unpaid fees will result in a hold on your account that could prevent registration.
Room-type Eligibility
If you are offered a spot in on-campus housing, your offered room type will be first based on your eligibility, then on availability. Because housing is so limited, your ideal room and room type may not be available.
Apartment-style: upperclassmen.
Dorm-style: freshmen/first-year.
Sorting Groups
Students who apply to the waitlist will be sorted into the following 'sorting groups’:
Group 1: work study students. This includes all students newly accepted into a work-study program or current work-study students.
Group 2: self-funded first-year students. This includes students required to live on campus under the ‘Single Student Freshman and Transfer Housing Policy.’ Students in this group will be assigned to freshman housing. This excludes students who have a Fall 2023 Semester hale contract.
Group 3: all other students. This includes students living on or off-campus, students admitted prior to Winter 2024, and students who took a leave of absence for the Fall 2023 Semester or deferred.
Credit Requirement
Along with the sorting groups above, you must be registered as a full-time student (twelve credits with at least one face-to-face credit) for the Winter 2024 Semester at the time of invitation in order to be eligible to be invited. Waitlisted classes do not count toward the credit total.
You do not have to register at the time of application, but you must be registered by the time of invitation. We know you cannot register for classes until your open date, but we want you to be prepared to register as soon as possible.
What does that mean?
- Make sure you have no holds on your account that would prevent you from registering.
- Plan your semester out with your MAP or an academic advisor.
New international students required to take an EIL test before registering will be registered in a placeholder class that will qualify as full-time credits.
Remember!
- Waitlisted classes do not count toward the credit total.
- If you are below twelve credits because you are graduating in the Winter 2024 Semester, request a Reduced Course Load Form through HANDSHAKE experiences. For more information, visit the Reduced Course Load Request webpage.
Invitation Process
The waitlist will be sorted by the following criteria:
- Credit requirement (yes or no).
- Sorting group.
- Date of application.
If you meet the criteria and there is availability in a room you are eligible for, you will be sent an invitation to your go.byuh.edu email. Invitations are sent out weekly and students will have 48 hours to accept the offer.
Once you receive an email, you will have access to accept the offer online on the Housing Portal. You will not have access until you receive the email. We will always email your BYUH email. Please make sure your BYUH email is working BEFORE the invitation period. For email issues, please fill out an IT service request.
We will continue to send invitations each week if there are any availabilities.
Remember!
- Invitations are sent to your go.byuh.edu email address.
- You will only have 48 hours to respond, so check your emails regularly!
If you miss the deadline to accept your invitation but are still interested in housing, you will need to re-apply. You will have a new date.
Off-campus Housing
Students looking for off-campus housing must find and secure contracts on their own.
Reserve a Room
Single students who are admitted as new freshmen or first-year students for the Winter 2024 Semester may complete a housing application with the Reserve a Room process to secure housing. The process will be open on September 1, 2023, and close on November 1, 2023.
Newly admitted sponsored students will receive an email to secure housing once they have access to Reserve a Room. Those who receive an email must complete the Reserve a room process before November 1, 2023.
Housing availability is limited. Once freshmen and first-year student housing has been filled, students may apply to the Winter 2024 Single On-campus Housing Waitlist. Please refer to the JOIN THE WAITLIST tab for directions on how to apply if freshmen housing is filled.
Housing Assignments
After the reserve a room deadline, the housing assignment coordinator will assign students based on their roommate matching preferences.
Freshmen and first-year students typically are assigned to first-year dorm residence halls without kitchens and are therefore required to have a meal plan. There are no requests for specific buildings or rooms.
How to Reserve a Room
- Log on to the Housing Portal.
- Select 'Secure Housing.'
- Select 'Hales.'
- Select 'Reserve a Room' and complete the process.
Once you have successfully reserved a room, you will receive a confirmation email. If you do not have access to the reserve a room process on the portal, you are not eligible to reserve a room.
THERE ARE 5 PARTS TO THE 'RESERVE A ROOM' PROCESS
- Update personal profile.
- Select meal plan preference.
- Complete a roommate matching survey.
- Sign a Hale contract.
- Pay $50 non-refundable application fee, charged to your student account within 7 business days.
Waitlist
Once all first-year student housing has been filled, students may apply to the Winter 2024 Single On-campus Housing Waitlist. Please refer to the JOIN THE WAITLIST tab for directions on how to apply if first-year student housing is filled.
Housing is not guaranteed, and students must make every effort to secure housing in a timely manner. If you are unable to secure on-campus housing due to a late application, you may need to appeal to live in off-campus housing and secure off-campus housing on your own. This option is only available when all on-campus housing is filled. If your appeal is not approved, you will be reported for violation of the ‘Single Student Freshman and Transfer Housing Policy’.
Updating Your Application
You can update your application any time before the reserve a room deadline, November 1, 2023.
- Log on to the Housing Portal.
- Select 'Secure Housing.'
- Select 'Hales.'
- Select 'Update Application' and complete the process.
Assignment Notification
Once Reserve a Room is closed, you will be given access to select your room. You will be emailed information with a guide to selecting a space.
Hale Renew Contract for Winter Break and Winter 2024 Semester
At the beginning of every fall semester, current hale residents are given the chance to reserve the same spot for the winter semester called renew contract! If you renew your contract or book a room for the winter semester, you are required to book the winter break also and pay any associated fees. There are no exceptions. The Residential Life department does not offer a checkout option for continuing residents. Residents who have a winter booking may reside and/or leave their belongings in their room during this break. Residents who do not reside in the room or who check out of the room but are returning for the next semester are responsible for the winter break fee.
How do I renew?
To renew your contract:
- Log in to the Housing Portal.
- Select 'Secure Housing.'
- Select 'Hales.'
- Select 'Renew Contract.'
- Complete process. Don’t forget to sign the contract at the end!
You will receive email confirmation once you have successfully renewed your contract. You can always check your reservations on the Housing Portal homepage or under ‘Manage Housing’.
Not interested in renewing your contract?
If you will not need on-campus housing for the Winter 2024 Semester, you will need to fill out a checkout notification.
- Log in to the Housing Portal.
- Select 'Manage Housing.'
- Scroll to the bottom and click 'Checkout Notification.'
- Fill out the form completely.
- Complete the process by clicking ‘Submit.’
Checkout day for the Fall 2023 Semester is Monday, December 11, 2023. Be sure to make arrangements with your R.A.s to perform a proper checkout to avoid additional fees.
Can I move to a new room for winter 2024?
Winter Break Transfers
If you renew your contract for winter 2024, you will have opportunities to transfer to eligible rooms for winter 2024. Options will be limited based on availability. Mid-semester room changes and transfers are not permitted without approval from the Residential Life office.
Students who renew their contract can change their room during ‘Open Room Selection’, starting at 12 am on October 9 until October 31 at 11:59 pm or until all rooms are booked.
Eligibility
Transfer Day is Tuesday, December 12! You must be here for transfer day if you choose a new room, no exceptions.
You must renew your contract before you can choose a new room.
Residents required to live in dorm-style rooms may transfer to other dorm-style rooms. All other residents will be able to choose between apartment-style and dorm-style housing.
Residents who meet the requirements to live in Hale 10 are eligible to select a room in Hale 10 for the upcoming semester.
Conditions for Transfer:
- You must be present on transfer day. No exceptions will be made for transfers outside of the transfer day
- Checkouts will need to be in the morning, check-ins in the afternoons. Please be aware that there will be a period of time between your check out and check in when you will not have a bed space.
- Please understand that once you select a new room, your current bed space will be available for other students to reserve.
- Rooms will be available as is. The turnover period is short so rooms may not be up to cleaning standards.
- Consequences for improper transfer: Items will be subject to confiscation by RAs and an improper checkout fee will be charged to your account.
Hale Winter 2024 Contract Cancellation Process
If you have secured a contract in a Hale for the Winter 2024 Semester but now need to cancel the contract, you will need to submit a cancellation request on the housing portal. The winter break and winter contracts are connected and if you cancel one, the other will also be canceled.
If you are considering canceling your contract, please read through the terms of your housing contract for all terms and conditions.
How to submit a cancellation request for winter 2023.
- Log in to the Housing Portal.
- Select “Manage Housing”
- Scroll to the bottom and click “Winter Cancellation”.
- Fill out the form completely.
- Complete the process by clicking ‘Submit’.
Processing and Late Termination Fees will apply if you decide to sell your contract and it is replaced after the contract is executed. If your contract is not replaced, you will be held liable to the full terms of the contract.
| Sale Submitted Date | Fees |
|---|---|
| Before November 1, 2023 | $25 processing fee |
| As of November 1, 2023, and contract is replaced before the start of the contract | $25 processing fee + $250 late termination fee |
| As of November 1, 2023, and contract is replaced after the start of the contract | $25 processing fee + $250 late termination fee + rent prorated to the date of replacement |
| As of November 1, 2023, and contract is NOT replaced | $25 processing fee + full terms of the contract |
Residents are subject to illegal check-out fees if check-out processes outlined in the Hale Handbook are not followed.
Fall 2023 Hale Check out Process
If you currently live in the Hales and will not need on-campus housing for the Winter 2024 Semester, you will need to fill out a checkout notification.
- Log in to the Housing Portal.
- Select 'Manage Housing'.
- Scroll to the bottom and click 'Checkout Notification'.
- Fill out the form completely.
- Complete the process by clicking ‘Submit’.
Checkout day for the Fall 2023 Semester is Monday, December 11, 2023. Be sure to make arrangements with your RAs to perform a proper checkout to avoid additional fees.